Photo ID Badge Policies and Procedures:
Issuance and Verification Directive
In today's workplace, it is common to see ID badges being electronically authenticated for use in
door-access, time and attendance and campus point of sale. However, it is still important to keep visual
security as the primary objective of a "photo" ID badge. Facility security is increased by having a
clearly defined set of policies and procedures that state why badges are worn, how they should be used
and how visual security is deployed and managed. Most importantly, a well-written set of policies and
procedures can educate employees how to quickly observe and validate badges based on set security goals
and how to handle an invalid badge or non-badged person engagement. How thorough and effective are your
documented badging policy and procedures?
The context of your organization’s
badging policies and procedures
reflect the level of security that you’re expecting by issuing and wearing photo ID badges. There are several areas
that you may want to address individually as you develop and evolve your organization's policies and
1. Badge Directives
2. Badge Deployment: Procurement and Configuration
3. Badge Design and Functionality
4. Badge Issuance Management
5. Badge Verification and Observation
This knowledge base article will focus on the "directive".
Having a governing set of directives allows an organization to maintain a consistent photo ID badge initiative that spans the evolution and transition of management and technology. It all comes down to documenting “why" your organization is allocating resources and "how" you plan to increase security for your facility and human resources with the use of a worn photo ID badge.
Badge Mission Statement:
Badge Security Directive:
Securing our organization’s human resources (employees and
non-employees) while on and off-property to quickly determine access rights and personal
identity with a visual glance of a worn photo ID badge. The photo ID badge is the property
of the organization and everyone regardless of title, position or employment status will
wear their issued badge at all times while on premise. No exceptions!”
Information Technology Security Directive:
- “Our organization’s security initiative will include the deployment of a
professional photo ID badge production solution, worn badges, effective processes, policies, and
procedures ensuring a safe and secure environment for everyone that visits our property and for
those that are off-property conducting business in association with our organization.”
Badge Orientation Directive:
"The photo ID badge production system/solution is to be classified as a critical and
secured operational function. Documented process and procedures will govern all badging
computer and peripheral hardware, software and data security required to manage badge
issuance ensuring minimal downtime during system failure and upgrades."
Badging Program Success Metrics:
Thorough badge orientation, written and verbal, will be provided to all that are
badged communicating compliance guidelines, badge awareness, and observation
"Badge awareness, observation, and reporting is a requirement for all employees.
Orientation must include a review of badge awareness and observation best practices and
specified procedures on how employees will properly manage an observed breach in badge
compliance. The continued effectiveness of the photo ID badge program requires the
participation of personal ownership and commitment of being an active badge observer. If
anyone is observed without a badge, or not within badge compliance, it then becomes the
observer’s responsibility to follow procedures of
"Disciplinary actions must be implemented and enforced for individuals that are
“not” badge compliant.
Anyone that does not follow the organization’s published badge policies and procedures will be written up for each confirmed occurrence. Continued non-compliance can be used in justification for termination of employment or the denial of facility access privileges for non-employees."
badge compliant and awareness signage must be placed at common access points throughout the organization's premise."
Wear Your Badge At ALL Times
Be A Good Badge Observer
Report EVERY Badge Usage Breach
Up and coming photo ID badge policies and procedures knowledge base articles will cover:
"Badge compliance exercises must be conducted and results documented based on an approved
schedule to confirm the success of the badging initiative for both employees that manage badge
issuance and those that are wearing badges."
"For those that oversee badge issuance, there is a requirement to assess badge
issuance integrity and effectiveness. The success of the photo ID directive is
weakened if we cannot ensure that only those that are authorized to be identified
are done so correctly and securely. Issuance management must be assessed no less
than quarterly. This will include an audit of badge supplies and computer system
security, in addition to how the badge issuer manages an engagement by an
unauthorized individual requesting a photo ID badge."
“We can all agree that badge awareness is not the most exciting thing to keep in
one's mind, so let's make it fun and rewarding. Monthly, on randomly determined dates
and times an anonymous person will be non-compliant regarding documented badge policies
and procedures. There will be monthly rewards and awards for those that observe and
report non-compliance based on instructed policy and procedures. Our little way of
putting some fun into security. Look around now as you are needed as a badge observer."
- Deployment: Procurement and Configuration
- Badge Design and Functionality
- Issuance Management
- Verification and Observation
Author: Joe French